Privacy Policy

 

Effective date: 1 September 2025

Last updated: 1 September 2025

 

  1. We are committed to your privacy.

Your trust matters to us. Whether you are visiting our website, considering becoming a client, collaborating with us, participating in our recruitment process, or working as an employee, we respect your privacy. This policy explains what data we collect, how we use it, the legal bases for processing it, and the rights you have regarding your information.

  1. We only collect personal information you choose to share.

We only collect personal information that identifies, relates to, describes, or could reasonably be associated with you, when you choose to provide it to us. This may include your name, email address, phone number, or other details you share with us as part of your interactions with us. We may also collect information you choose to make public, such as on LinkedIn or other platforms.

  1. We also collect technical information to improve performance and security.

We may also automatically collect technical information, such as your IP address, browser type, device data, and site usage patterns. This information helps us improve website performance, enhance security, and provide a better user experience.

  1. We use cookies and similar technologies to enhance your experience.

Our website uses cookies, Google Analytics or similar tracking technologies to understand how visitors interact with our content. These tools help us improve website functionality, measure performance, and deliver a better user experience. Strictly necessary cookies are required to enable the basic features of this site, such as providing secure log-in or adjusting your consent preferences. These cookies do not store any personally identifiable data. Other cookies (such as Analytics cookies for Google Analytics) are only used with your consent. You can control or disable cookies through our cookie banner on the website or your browser settings, though some features of the site may not function properly if cookies are disabled.

  1. We only use your information for the purposes you expect.

Any personal or technical information is used solely for the purpose for which it was provided or collected and only when we have a valid legal basis, such as a legitimate interest, performance of a contract, a legal obligation, and consent where required. This may include responding to your inquiries, collaborating with you professionally, providing the best possible services, managing recruitment, sending updates or marketing communications, or meeting legal / security obligations. We do not sell, trade, or misuse your data.

  1. We retain your information only as long as necessary.

We keep your personal information only for as long as is necessary to fulfill the purposes outlined in this Privacy Policy, or as required by applicable law, or until you request deletion, provided that a longer retention period is not required by law.

  1. We protect your information with appropriate safeguards.

We implement reasonable technical and organisational measures to protect your information from unauthorised access, misuse, or disclosure. While no system is completely secure, we follow industry best practices to keep your data safe.

  1. We may share your data with trusted service providers.

We may share information with trusted service providers who help us operate the website, deliver services, or improve performance. These providers act under our instructions, are contractually bound to keep your data secure, and use it only for agreed purposes. We do not share your information for third-party marketing.

  1. We may transfer data internationally in compliance with GDPR.

Some of our service providers (for example, Google Analytics) may process data outside the European Economic Area (EEA). Where such transfers occur, we ensure appropriate safeguards are in place, such as the European Commission’s Standard Contractual Clauses or equivalent measures, to protect your personal data.

  1. You have rights over your personal information.

You have the right to access, correct, or request the deletion of your personal data. You can also request a copy of your data, ask us about how your information is used, object to the processing of your data, or restrict certain processing activities. Where processing is based on consent, you can withdraw consent at any time. To exercise these rights, please contact us at info@theaccessembassy.com. You also have the right to lodge a complaint with your local data protection authority if you believe your rights have been infringed.

  1. We are not responsible for external sites.

Our website may contain links to external websites. We are not responsible for the privacy practices or content of those sites. We encourage you to review their privacy policies when visiting them.

  1. We will inform you about updates to this policy.

We may update this privacy statement from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on our website with a revised “last updated” date. We encourage you to review the policy periodically to stay informed about how we protect your personal information.

  1. Feel free to contact us for more information.

The Access Embassy, registered in The Netherlands (Dutch Chamber of Commerce registration # 98067893) is the data controller for your personal data. If you have questions about this Privacy Policy or how we handle your information, please contact us at: info@theaccessembassy.com